The executive team decided they would exit or serve indirectly the unprofitable and low-profit countries. They would narrow the focus to 12 key regions where the firm could directly improve commercial effectiveness and focus innovation and supply chain capabilities on growth in those regions. Just four months after the analysis, growth in the largest country market began to run well ahead of expectations because of the increased attention and resources.
Similarly, at a top five pharmaceuticals firm, the head of global manufacturing recently told us that products making up 5% of total revenue caused 60% of manufacturing overhead. More broadly, many healthcare supply chain executives complain vehemently that the business units don’t realize the supply chain complexity and cost they generate through their commercial decisions.
The call to simplify may sound obvious, but it runs counter to the growth strategies of most pharmaceuticals and medical technology companies. Many have pursued revenue growth through expansion and investment in more countries, additional product variations and new customer segments. As a result, their businesses have become rife with complexity, which has raised costs, slowed innovation time to market and impeded decision making across the entire organization, usually without delivering profitable growth. In fact, much of the investment made to grow actually creates a drag on the core business.
How did healthcare firms wind up in this morass? There are several explanations.
Market creep has largely involved building infrastructure and making product investments to tap into the fast-growing economies of emerging markets. Yet too often, the limited market sizes and challenging local regulatory and competitive situations have tempered any benefits and added significant complexity, not just to the new markets but also to core markets, since many corporate functions serve both types of markets. As a result of these subscale pockets of the business, some organizations have grown to two or three times the size they need to be to support the core. This bloat has the effect of distracting management from higher priorities, slowing decisions and obscuring accountability.
One top-five global medical technology firm, for instance, found that a particular business unit had a long tail of unproductive regions and product SKUs (see Figure 1). The company was unintentionally shunning core customers and curbing profitability in pursuit of revenue growth. By shifting the focus back to core growth opportunities, the company dramatically increased profitability while also streamlining the business, narrowing its direct markets from 35 to fewer than 10 and its product platforms from 14 to 5, and cutting in half the number of SKUs. The research and development (R&D) pipeline could focus on a much smaller set of programs benefiting the core business.
Organization creep often stems from adding new capabilities or from a series of acquisitions, many of which turn out to be subscale or tangential to the core business. One large pharmaceutical company had added capabilities and functions to respond to providers and payers playing more prominent roles in decision making. New functions included health outcomes research, key account managers, institutional selling groups, customer marketing and beefed-up scientific liaison groups—each with its own management structure, meetings and boards. The resulting organizational complexity became untenable. The company decided to start with a clean sheet, redesigning its operating model with the minimum required size and scope.
Pipeline creep derives from the scientific basis of the healthcare industry, which encourages companies to pursue interesting products or markets adjacent to their core products. Too often, pipelines have been filled with projects that make incremental improvements rather than major innovations or with single-market products that add complexity and lack the potential for large-scale adoption. Executives find it hard to know what really matters in the pipeline and how to make the right trade-offs.
Some pharmaceutical and medical technology companies have come to understand that simplification does more than just reduce costs; it also makes decision making easier and faster and helps functions such as R&D and supply chain to more effectively direct their resources. Once a firm identifies its profitable core products and markets, it can concentrate on attaining leadership in those few categories. The emerging leaders in this regard are actively managing complexity by following a few best practices described below.
Find out where the money is—today and tomorrow
Many large healthcare firms have little visibility into the profitability of individual products, customer segments or countries, given the division-within-parent structure and accounting processes oriented around functions and regions. Cost allocation methodologies overburden certain regions and only allocate direct costs to products, resulting in incomplete and misleading profitability data. Growth strategies for emerging markets tend to be broad, vague and focused more on future revenue than on profit growth. As attention and resources get diverted to hot new opportunities, the sales and service approach for primary markets typically becomes stagnant, lacking rigorous customer segmentation, tailored execution and feedback loops.
So the quest for simplicity may well start by doing a profit cube analysis to determine the true profitability of a business across several dimensions. The profit cube allocates costs to each combination of dimensions based on an analysis of each driver of cost. Managers can view profitability at a detailed level (such as by customer or product) and at a higher level (such as by region) to inform their decisions about improving overall profitability through different levels of pricing or service.
At one medical device business, for example, individual country heads would ask for new product permutations to meet their own market needs, because there seemed to be a business case for them. But the standard cost basis used for new SKUs didn’t adequately reflect the full supply chain complexity cost, which profit cube analysis showed was two to five times the standard costs. Presented with that new hurdle, only a few of the new SKU requests made business sense.
Steer resources to core areas, pare back the others
Once the profit cube has identified where value is actually created in the business, a company can rationalize and focus its efforts on those areas, such as prioritizing R&D resources to places that will lead to profitable growth. It’s essential to figure out what will be sustainably profitable. If the demand opportunity in, say, Venezuela, suggests that investing there will generate meaningful profit growth over time, then it’s worth the investment. If not, a company can export to Venezuela from a core market, so long as the exported supply does not add undue complexity to the core operation, or it can choose to exit that market (see Figure 2).
At the diagnostics firm, a profit cube analysis determined that its largest country market creates half its total profit, with most of that concentrated in two product lines and two customer segments. That analysis informed the path forward, including tactics to retain the core customer segments that were already buying and to attract similar customers that were not. As for other segments, the firm would serve them but not actively seek them out, because the selling costs were prohibitive. Outside the core region, the firm narrowed its markets to 11 others that it would serve directly.
As a result of these decisions, the firm could cut much of its long tail of unproductive SKUs. In the core market, since two product lines and two customer segments accounted for most of the profits, the selling organization and the R&D group now could clearly see where to focus their resources.
Take a clean-sheet approach to improve decision making
A program to reduce complexity must be cross-functional. The most insidious complexity usually occurs not within a function but rather along the seams where different groups interact. Without a cross-functional approach, eliminating complexity in one element of the business will cause it to surface elsewhere.
For example, many pharmaceutical companies have cut costs by downsizing the army of sales representatives, pooling resources into shared services and reducing redundancies from businesses that overlap in the wake of mergers and acquisitions. But the cost trimming has not necessarily reduced the number of organizational nodes where decisions and priorities get set, so complexity remains at the seams between functions, business units or regions.
An effective tool in this regard is a clean-sheet operating model designed for a minimum level of complexity and a limited number of organizational nodes. A key part of the design involves ensuring that resource allocation decisions get made at the right level; for instance, commercial resource trade-offs for different products should be made at a regional level, not an individual country level. Some complexity may need to be added back to address important business needs, but the bar for such additions should be high.
Adjust incentives and processes to reinforce simplicity
Complexity always wants to creep back into an organization, unless it’s actively managed and resisted. Such management works through two critical avenues: compensation and processes.
Compensation generally should focus more narrowly on specific objectives aligned with the drivers of profitable growth. Incentives could be tied to some combination of metrics that a C-suite would track—for instance, revenue growth, profit growth, relative market share, Net Promoter Scorestm tracking customer advocacy, percentage of sales from new products and changes in cost of goods sold. A tailored combination of metrics will help a company attain a higher value, improve its strategic position, build the essential capabilities and enhance the culture.
Some processes, in turn, should be designed to prevent complexity from creeping back in. A company can, for example, charge a true complexity-based cost to its regions for developing a new SKU, capability or function. When the true cost of complexity is calculated, many proposed additions will fail to yield an acceptable return on investment.
Managing a more focused business allows executives to steer resources to the areas that create the greatest value. Streamlining enables faster and better decision making, because there are fewer nodes that could delay the process or obscure the strategic priorities. And having a clearer view of the core strategic sweet spots guides executives in designing the capabilities and organization they need to win. Thoughtful simplification, in short, helps sprawling healthcare companies return to sustained profitable growth.
Preston Henske, Nirad Jain and Michael Retterath are partners in Bain & Company’s Healthcare practice, and they are based in New York.
Net Promoter ScoreSM is a trademark of Bain & Company, Inc., Fred Reichheld and Satmetrix Systems, Inc.