Associate, Global Travel & Expense

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work  list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally. 

WHO YOU’LL WORK WITH

You’ll be part of Bain’s global Finance team, working closely with colleagues across regions to support the timely and accurate processing of employee expense reports. As an Associate on the Travel & Expense (T&E) team, you’ll collaborate with internal partners, including regional finance leads and operations teams, to uphold policy compliance and deliver exceptional service. This is a highly collaborative role where teamwork and communication are key to ensuring smooth and efficient expense management.

WHERE YOU’LL FIT WITHIN THE TEAM

The Associate, Global Travel & Expense plays a key role in supporting the T&E team by ensuring accurate and timely processing of employee expense reports. This role is responsible for upholding compliance with company policies, managing assigned tasks efficiently, collaborating with team members, and contributing to the team's overall objectives and service standards.

WHAT YOU’LL DO

Expense Review & Compliance

• Review employee expense submissions for accuracy, completeness, and adherence to company travel and expense policies. Ensure timely and accurate processing with proper documentation.

Team Collaboration

• Partner with team members (regional / global) to balance workloads, address volume fluctuations, and support shared goals for timely service delivery.

Issue Identification & Escalation

• Identify unusual trends, policy deviations, or nonstandard items. Escalate concerns appropriately and propose clarifications or exceptions requiring additional approval.

Employee Support & Service

• Respond to employee inquiries and resolve system-related issues in a timely and professional manner, delivering high-quality customer service and guidance.

ABOUT YOU

Knowledge

• Basic understanding of Travel & Expense (T&E) processes and policy compliance
• Familiarity with expense systems
• Awareness of general finance, accounts payable, or administrative workflows
• Understanding of documentation requirements for expense processing

Skills

• Strong attention to detail and accuracy in reviewing and entering data
• Good time management and organizational skills to meet processing deadlines
• Clear written and verbal communication for handling employee queries professionally
• Ability to follow structured procedures and escalate issues when needed
• Basic proficiency in MS Office tools, especially Excel and Outlook

Abilities

• Ability to learn and adapt quickly to systems and policy changes
• Work well in a team-oriented, global environment
• Handle repetitive tasks with consistency and reliability
• Maintain a high level of confidentiality and integrity when managing sensitive information
• Support broader team goals and contribute to process improvement when possible

Education & Experience

• Bachelor’s degree or an equivalent combination of education, training and experience

This is a temporary role with a 12 month duration and hybrid work model, requiring in-office presence at least 3 days per week.

U.S. COMPENSATION INFORMATION

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best in class benefits package (details listed below).

Some local governments in the United States require a good-faith, reasonable salary range to be included in job postings for open roles. The estimated annualized compensation for this role is as follows:

• In Dallas, Texas, the good-faith, reasonable annualized full-time salary range for this role is between $51,000 - $61,250. Placement within this range will vary based on several factors including, but not limited to experience, education, licensure/certifications, training and skill level.
• Annual discretionary performance bonus
• This role may also be eligible for other elements of discretionary compensation
• 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date

Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family.

• Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck
• Generous paid time off, including parental leave, sick leave and paid holidays
• Fully vested 401(k) company contribution
• Paid Life and Long-Term Disability insurance
• Annual fitness reimbursements