Payroll Coordinator

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times.

Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU'LL WORK WITH

When you join this finance team, you join a rapidly expanding global organization where the hierarchy is relatively flat and you’ll get to interface with senior people early on. Almost every decision at Bain comes back to the numbers, which means at some point, we are involved in supporting all Bain’s commercial decisions and ambitions. If you want to see the impact of your work, already have a specialty, and are reliable, these finance jobs are rich with opportunity.

WHERE YOU'LL FIT WITHIN THE TEAM 

Under general supervision, the Payroll Coordinator is responsible for accurate and timely calculation, processing and distribution of payrolls including execution of payroll changes, master file revisions, manual entries, pro-rated payments, tax computations and benefit deductions within a cloud based payroll system.  The role provides comprehensive customer service to employees at all levels and ensures compliance with all internal policies and procedures.  

WHAT YOU'LL DO  

Payroll Processing

• Ensure all payroll considerations are addressed including pay rates, deductions, taxes, time information, etc., and that payrolls are processed timely and accurately.
• Help to review HR data and deductions in the payroll processing system as well as time sheets to ensure the data is complete and accurate. Work with HR and employees proactively to ensure information is accurate.
• Process exceptions as required for compliance, work with Treasury on off-cycle payments and/or wires. 

Compliance and Accuracy

• Ensure that transactions are processed in compliance with internal policies and procedures as well as local, state/provincial, and national regulations. 
• Help to identify and test new system enhancements as needed. 

Employee Service and Support

• Respond to employee inquiries regarding pay calculations, taxes, deductions, and benefits. Serve as a go-to service representative for many payroll-related matters within the organization.
• Connect with HR Systems teams and third-party support to troubleshoot issues as needed.
• Stakeholder Collaboration (10%)
• Develop collaborative working relationships with HR/Recruiting to allow for greater efficiencies and sharing of information. 

Additional Activities

• Strengthen system controls to mitigate risks and maintain system integrity. 

ABOUT YOU 

• Bachelor's degree or equivalent experience in Accounting, Finance, Business Administration, or related field
• Basic knowledge of payroll practices and procedures
• Proficiency in Excel, Word, and office software
• Strong attention to detail and accuracy
• Strong problem-solving skills and organizational skills
• Ability to prioritize tasks effectively
• Good interpersonal skills and ability to communicate effectively
• Self-motivated and able to work well independently and as part of a team
• Basic understanding of payroll compliance and regulations

U.S. COMPENSATION INFORMATION

Compensation for this role includes base salary, annual discretionary performance bonus, 401(k) plan with an annual employer contribution based on years of service and Bain’s best in class benefits package (details listed below). 

Some local governments in the United States require a good-faith, reasonable salary range be included in job postings for open roles. For all other locations, the good-faith, reasonable annualized full-time salary range for this role is commensurate with competitive geographic market rates for this role and will vary based on several factors including, but not limited to experience, education, licensure/certifications, training and skill level

In Massachusetts, the good-faith, reasonable annualized full-time salary range for this role is between $59,000 - $71,500 placement within this range will vary based on several factors including, but not limited to experience, education, licensure/certifications, training and skill level

Annual discretionary performance bonus

• This role may also be eligible for other elements of discretionary compensation
• 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date

Bain & Company's comprehensive benefits and wellness program is designed to help employees achieve personal independence, protection and stability in the areas most important to you and your family. 

Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck

• Generous paid time off, including parental leave, sick leave and paid holidays
• Fully vested 401(k) company contribution
• Paid Life and Long-Term Disability insurance
• Annual fitness reimbursements