Per the congratulatory email you just received, you will soon receive a follow-up message from our scheduling team with instructions to select your second-round interview time slot. Please note that most interviews will be conducted in person, either at a Bain office or on campus. Interview slots are assigned on a first-come, first-served basis. A limited number of virtual interview options will be available for candidates with extenuating circumstances.

Your interviewing office will confirm your interview location. This could be in the interviewing office, within a different Bain office, or on campus.

If you’re offered one interview date and have a conflict, our offices will provide at least one alternative option (which may be virtual). If multiple dates are offered, please select from those provided. While additional accommodations aren’t guaranteed, we encourage you to prioritize the times offered so we can meet you as planned.

If you are currently outside of the U.S., please contact your office recruiter directly to let them know. In this case, your interview will be conducted virtually, and interviewing virtually will not impact your candidacy in any way.

In the email you just received, please follow the instructions to access Bain Travel Online and create your account using the provided login details (i.e., access code and case code). You may book reasonable air travel through Bain Travel between 12:00 PM ET on Sundays and 8:00 PM ET on Fridays. Please note that all air travel must be arranged through Bain Travel.

Yes. As long as the airline and flight are available in Bain Travel Online (BTO), you may select your preferred option, provided the fare is comparable to the lowest available standard economy fare.

Please make sure you have all the required documentation for air travel. For example, all airports now require a REAL ID, so if you haven’t acquired the necessary documentation, be sure to do so before your trip. 

You will be able to book a train in Bain Travel Online (BTO) — you can pay with your credit card and will be reimbursed for the expense (see more details on reimbursements below). If a train is not available on BTO (NJ Transit, Metro North, local public transportation, etc.), please book through the appropriate site on your own and save your receipt for reimbursement. In some cases, we will expect train travel instead of a flight.

Yes, please book it on the necessary site and provide your receipt for reimbursement. 

Yes, we will reimburse for parking, mileage and gas with receipts.

No, Bain will not reimburse for car rentals, and you will not be able to select a rental car through Bain Travel Online (BTO).

If you require a hotel room, please select “Yes” when prompted in Bain Travel Online (BTO). Bain Travel will arrange the accommodation on your behalf – you do not need to make a separate booking. Bain will cover the room and tax charges directly. At check-in, you will be asked to provide a credit card for incidental expenses. A credit card (rather than a debit card) is recommended to avoid additional authorization holds or fees.

We are pleased to cover reasonable transportation expenses to and from your interview (e.g., flights, train fare, rideshare and/or meals) if same-day travel is not feasible. Please note that we will reimburse only expenses directly related to your interview. Any personal expenses incurred during your travel (e.g., rideshare to meet a friend) will be your responsibility.

To help keep the process consistent for everyone, we’re not able to cover international flights, equivalent domestic transportation that costs more than standard travel from your campus to your interview location, hotel stays when same-day travel is possible, or personal expenses such as minibar charges or luxury car services (e.g., Uber Black).

In-person interviews are a great chance to explore the city where you may spend your summer or post-grad career. You may book travel that costs the same as or less than your original interview fare (e.g., airfare or train), but Bain will not reimburse any higher costs. If you choose to arrive early or stay after your interview, any additional travel, activities, or expenses are your own responsibility. Bain is not liable for any incidents, losses, or damages related to personal travel or extended stays.

We use a system called Reimbi for expenses. If you are invited to interview, our recruiting team will share guidance on how to create a profile and submit expenses through Reimbi. Please keep all receipts; if you lose a receipt, you may submit a credit card statement instead, which will be reviewed by the recruiting and finance teams.

We understand that travel plans can change unexpectedly. If your flight or train is delayed or canceled and it affects your ability to attend your interview as scheduled, we will work with you to arrange an alternative time, either in person or virtually. Interviewing virtually due to weather or travel disruptions will not impact your candidacy.

If you experience a delay or cancellation that affects your assigned interview time, please contact your recruiter as soon as possible. If you need to modify your travel reservation, please reach out directly to the Bain Travel team at 1-877-426-6221.

We are committed to ensuring an inclusive and accessible interview experience. If you need an accommodation due to a medical condition, please complete the Medical Accommodation Request Form within 48 hours you received in your interview invitation. This form is intended for requests related to accessibility or adjustments needed to participate fully in the interview process – not for scheduling preferences or availability conflicts.