MANAGER ASSISTANT

Company Profile

Bain & Company is the management consulting firm that the world’s business leaders come to when they want results. Bain advises clients on strategy, operations, information technology, organization, private equity, digital transformation and strategy, and mergers and acquisition, developing practical insights that clients act on and transferring skills that make change stick. The firm aligns its incentives with clients by linking its fees to their results. Bain clients have outperformed the stock market 4 to 1. Founded in 1973, Bain has offices in various countries, and its deep expertise and client roster cross every industry and economic sector.

The firm established several functions in the Indian market early 2000s and its remit across functions has expanded over time. Since 2019, these functions have become part of Global Business Services (GBS). Global Business Services (GBS) is a network of five interconnected business-function hubs across India, Poland, Malaysia, Mexico and Portugal, serving Bain globally to run our business, support other functions, and help drive innovation internally. We are over 1000 business professionals – serving functions in operations, HR, finance, legal, tech, marketing, research, and data analytics – who support our offices globally.  Our mantra of “shared innovation, seamless execution,” underpinned by a passion for results, teamwork, and creativity, helps Bain stay at the top of our game operationally.

POSITION SUMMARY:

 This position serves as a key secretarial and administrative support to the Leadership team and takes full responsibility for maintaining their demanding schedules. The incumbent will be involved in business activities and expected to act with initiative and pro-activeness, and handles confidential information with utmost discretion. 
 Throughout their career, MAs will continue to grow within the role, i.e., learn new tasks, improve on established ones, integrating “best practices” among their cohort and adapt their work styles to best support the changing needs of the organization. Activities will vary, depending on the Leadership’s work style and the existing workload. The duties described below make up a typical, but not necessarily an exhaustive list.

Core Responsibilities and Duties:

• Maintain calendars and plan meetings for respective Managers
 • Manage meeting logistics such as room bookings, managing F&B etc.
 • Manage travel arrangements, bookings, reservations etc.
 • Handle the communication with other Bain offices and other day-to-day support as required
 • Manage expense submission and reimbursements for respective Managers
 • Liaise with the client offices to schedule appointments when necessary
 • Provide overall support on any other work to the Manager for smooth functioning of their busy schedules
 • Assists in other processes, like apartment planning, travel, car booking etc.

Qualification:

 • Graduate in any stream
 • Min 3/4 years of work experience in EA/MA/Secretarial role
 • Excellent Communication Skills
 • Good command over MS Office; specifically Word, PowerPoint and Excel
 • Accuracy with data entry and comfort with creation of charts from excel
 • Ability to create presentations with some input. Thorough, Proactive, Energetic, Quick learner
 • Ability to multi-task and prioritize proactively
 • Prior vendor management experience will be a plus

What Makes Us a Best Place to Work

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times.
Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.