Manager Assistant with Spanish and English

Applications must be submitted in English.

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.  

WHO YOU’LL WORK WITH

You’ll be part of our Global Business Services Center in Lisbon, delivering best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. You’ll join a highly collaborative, upbeat, and inclusive team that values partnership, continuous learning, and shared success.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll provide high-quality administrative support to multiple Bain senior leaders and, where needed, to their broader teams. This is a fast-paced, high-impact role for someone who enjoys building trusted relationships, staying highly organized, and anticipating needs before they arise. You’ll help ensure seamless coordination across calendars, travel, and workflows while working within a hybrid model.

WHAT YOU’LL DO

Calendar Management

• Manage busy, constantly evolving calendars for senior stakeholders

• Proactively adjust schedules as priorities shift, often at short notice

• Coordinate complex internal and external meetings across time zones

• Build and maintain strong working relationships with key client contacts

Travel & Logistics

• Partner with Bain’s travel provider to coordinate sophisticated travel itineraries

• Manage visa applications and travel documentation, proactively anticipating future needs

• Provide logistical and technical support for meetings, conferences, and workshops using PowerPoint, Word, Excel, and online research

Relationship Management

• Support leaders and colleagues by building cooperative, professional relationships at all levels, both internally and externally

• Maintain CRM records using best practices, ensuring timely and accurate updates in line with global data standards

Expenses

• Process time and expense submissions end to end

• Manage complex expense cases, including bank statement reconciliation and foreign currency receipts, with accuracy and timeliness

ABOUT YOU

You’re organized, proactive, and solution-oriented, with the confidence to work independently in a fast-changing environment. You communicate clearly, build trust easily—even in virtual settings—and take pride in delivering high-quality support.

Must Have:

• Fluency in Spanish and English (written and verbal)

• Strong organizational skills with the ability to manage multiple priorities efficiently

• A positive, proactive, and problem-solving mindset

• Comfort working independently in a hybrid, fast-paced environment

• Excellent interpersonal, communication, and listening skills

• Ability to build trust-based relationships without regular face-to-face interaction

• Experience using Microsoft Outlook, Lotus Notes, or Google Calendar

• Prior experience in a demanding professional environment

• Eligibility to work in the EU

Nice to Have:

• Bachelor’s or Master’s degree