Executive Assistant with English

WHAT MAKES US A GREAT PLACE TO WORK
We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH
You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, inclusive, and energetic team committed to learning, growing, and achieving results together. This role follows a hybrid model, with regular presence in the Warsaw office required.

WHERE YOU’LL FIT WITHIN THE TEAM
You’ll support Bain Partners across the EMEA region, playing a critical role in ensuring their day-to-day operations run smoothly. As an Executive Assistant, you’ll act as a trusted partner to senior stakeholders—enabling them to focus on client impact, case delivery, and strategic priorities. You’ll join a fast-paced, collaborative environment where ownership, discretion, and proactive communication are essential.

WHAT YOU’LL DO
You’ll provide high-level support to senior stakeholders, including:

• Managing complex, ever-changing calendars and aligning priorities with business needs
• Coordinating international travel, including end-to-end logistics, visas, and documentation
• Acting as a key point of contact for internal and external stakeholders, building strong and trusted relationships
• Supporting case teams by understanding priorities and ensuring effective coordination
• Preparing and managing materials using PowerPoint, Excel, and Word
• Overseeing meeting logistics, events, and day-to-day operational support
• Processing expense reports and ensuring accuracy and timeliness

ABOUT YOU
You’re a proactive, detail-oriented professional with a strong service mindset and the ability to operate effectively in a fast-paced environment. You build trust quickly, communicate with confidence, and handle sensitive information with discretion.

• Fluent in English (C1 level required)
• 2+ years of experience as an Executive Assistant or Personal Assistant supporting senior stakeholders
• Strong organizational and prioritization skills in a dynamic environment
• Excellent communication skills with the ability to engage stakeholders at all levels
• High level of professionalism, reliability, and discretion
• Proactive, solution-oriented, and team-focused
• Bachelor’s degree or equivalent experience preferred