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The Business Times

The bottom line: Putting a lid on customer call volume

The bottom line: Putting a lid on customer call volume

Companies often overestimate the speed with which they can reduce call volumes.

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The bottom line: Putting a lid on customer call volume
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This article originally appeared in The Business Times Singapore (subscription required).

CUSTOMER service at retail banks often resembles an arcade game called Whac-A-Mole, in which a mallet is used to pound a plastic mole popping up from different holes. Banks launch initiatives to eliminate the 50-70 per cent of call volumes that are bad or avoidable - those generated by errors or that should go to lower-cost or higher-service channels - only to find that total call demand stubbornly remains high. Take out call demands here and watch new call demands pop up there.

Unlike the arcade game, this dynamic at banks is not fun. It creates a doom loop where an imbalance between workload and capacity triggers futile management interventions, degrades the customer experience and burns out frontline employees.

Swinging more mallets - by adding initiatives and project teams - can be expensive and usually doesn't work, because by the time the mallet comes down, the target has changed.

Leading banks have taken a more effective approach that has produced sustainable reductions of 20-40 per cent of total demand within two years, worth US$20 million per year on a US$100 million annual cost base. Effective management can be achieved through four actions.

Read the full article in The Business Times Singapore (subscription required).

The writers are partners at Bain & Company's Melbourne and Singapore offices respectively.

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