Coordinator, EMEA Background Screening
Employment type
Permanent Full-Time
Description & Requirements
WHAT MAKES US A GREAT PLACE TO WORK
We are proud to be consistently recognized as one of the world’s best places to work. We are currently the top ranked consulting firm on Glassdoor’s Best Places to Work list and have earned the #1 overall spot a record seven times. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.
WHO YOU’LL WORK WITH
You’ll join our regional Talent Operations team supporting the EMEA region. You’ll collaborate closely with recruiting teams, local office HR, staffing, and external screening vendors to ensure our pre-employment and client-required screening processes are completed with accuracy, efficiency, and care. Your work will directly support Bain’s commitment to hiring exceptional talent and delivering outstanding service to our clients.
WHERE YOU’LL FIT WITHIN THE TEAM
As the Coordinator, EMEA Background Screening, you’ll play a critical role in safeguarding Bain’s hiring standards and client commitments. You’ll manage pre-employment and client-required background screening processes across the EMEA region, ensuring compliance with internal policies, local regulations, and client contractual requirements.
This is a detail-oriented, high-responsibility role where sound judgment, discretion, and proactive communication are essential.
WHAT YOU’LL DO
Manage pre-employment background screening across EMEA (60%)
Ensure all required checks are completed in line with Bain’s policies and local jurisdictional requirements
Monitor the status of pending checks, liaising with candidates and vendors to ensure timely processing
Communicate proactively with hiring offices and departments regarding status and any anticipated delays that may impact start dates
Review final screening reports and escalate results for additional review when needed
Demonstrate proficiency in internal systems used to launch, monitor, and track background checks
Support client-required screening processes (20%)
Coordinate with local offices on required opt-out processes
Initiate screening as required by client contracts or security badging processes
Monitor and follow up on pending checks with employees and vendors
Communicate status updates to staffing teams and flag potential delays
Submit required verification documentation to clients
Reporting, auditing, and compliance (10%)
Manage weekly reporting of pre-employment screening status
Audit new hire screenings to ensure compliance with Bain’s standards
Continuous improvement and collaboration (10%)
Collaborate on process enhancements and operational efficiencies
Share best practices across global and regional screening teams
Contribute to additional related projects as needed
ABOUT YOU
2–4 years of HR experience; experience administering pre-employment background screening strongly preferred
Bachelor’s degree or equivalent combination of education, training, and experience
Demonstrated ability to handle highly confidential information with professionalism and sound judgment
Strong written and verbal communication skills
Excellent interpersonal and problem-solving abilities
Meticulous attention to detail
Highly organized self-starter with the ability to prioritize, meet deadlines, and manage multiple tasks in a fast-paced, customer-focused environment
Proficiency in Microsoft Windows, Outlook, Word, Excel, and PowerPoint