Executive Assistant and Office Services
Description & Requirements
Bain & Company Australia is looking for an extraordinary Executive Assistant and Office Services to join our high-performing Perth team.
What makes us a great place to work:
We are proud to be consistently recognized as one of the world's best places to work, a campaigner of diversity and a model of social responsibility. We are currently ranked the #3 consulting firm on Glassdoor’s Best Places to Work list, and we have maintained a spot in the top four on Glassdoor's list for the last 12 years. We believe that diversity, inclusion and collaboration is key to building extraordinary teams. We hire people with exceptional talents, abilities and potential, then create an environment where you can become the best version of yourself and thrive both professionally and personally. We are publicly recognized by external parties such as Fortune, Vault, Mogul, Working Mother, Glassdoor and the Human Rights Campaign for being a great place to work for diversity and inclusion, women, LGBTQ and parents.
What you will do:
This role is primarily responsible for providing high-quality executive support to two Perth-based Partners, playing a key role in enabling their effectiveness, productivity, and day-to-day success. Operating in a fast-paced and dynamic environment, you will take ownership of a broad range of executive and administrative responsibilities, proactively managing priorities, anticipating needs, and helping the Partners operate at maximum impact. The role requires a high level of professionalism, discretion, and sound judgement, as you will regularly work with commercially sensitive and confidential information.
In addition to Partner support responsibilities, the role also contributes to the broader Perth office experience through shared office support duties. You will help foster a professional, welcoming, and well-run office environment for employees, clients, and visitors, including acting as a key point of contact for guests, supporting day-to-day office coordination and logistics, and assisting with internal events and office operations.
EA Duties
- Provide high-level executive support to two Partners, ensuring effective management of priorities, schedules, and day-to-day operations
- Manage complex diaries across multiple time zones, including scheduling, prioritising, and coordinating internal and external meetings with multiple stakeholders
- Proactively manage meeting changes and conflicting priorities, including frequent rescheduling at short notice, while ensuring all relevant participants are kept informed
- Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, visas, and supporting documentation, with the flexibility to manage last-minute changes and adjustments
- Prepare meeting materials, documentation, and other supporting information as required
- Build and maintain strong collaborative relationships with clients and colleagues at all levels, both internally and externally
- Handle confidential and commercially sensitive information with discretion and professionalism, while acting as a trusted support resource for Partners and colleagues where appropriate
- Maintain accurate records within Bain systems and databases (including Cortex), ensuring client contacts and activities are regularly updated and monthly digital mailings are distributed as required
Office Services, Operations & Employee Experience
- Deliver a high-quality employee experience, managing office operations, meeting room bookings, visitor enquiries, and security/access passes.
- Ensure the office is consistently clean, organised, fully stocked, and client-ready, including meeting rooms, kitchen/breakout areas, and compliance with health and safety standards.
- Manage office supplies and inventory (stationery, kitchen, wellness), process invoices in line with budget guidelines, and coordinate mail and courier services.
- Liaise with Building Management and vendors to oversee maintenance, repairs, cleaning, and tenancy matters.
- Provide administrative support, maintain intranet pages and the Office Procedure Manual, and organise catering and logistics for meetings and functions.
- Coordinate office events and employee engagement initiatives, supporting recruiting, HR, IT, finance, Office Leads, and committees with planning and execution.
- Jointly act as Perth Office Safety Lead, serving as Fire Warden and First Aid Officer, and coordinating fire drills and safety procedures.
About you:
The ideal candidate will have:
- Proven experience working in a professional services environment.
- Exceptional communication skills
- Ability to be flexible and work enthusiastically in a team environment
- Ability to work proactively and get the job done
- Ability to multitask, organise and prioritise with a logical and methodical approach
- Ability to problem solve in a demanding environment
- Accuracy, attention to detail and strong administrative skills
- Ability to remain composed under pressure and have a positive attitude
About us:
Take a bold step into an extraordinary career with Bain & Company Australia. As a top-tier management consulting firm, Bain offers several benefits to all employees, including a vibrant social calendar, weekly connectivity events and opportunities for professional development and mentoring.
Bain & Company Australia is an equal opportunity employer, committed to ensuring diversity and inclusion in our workplace. We encourage applications from all backgrounds, including those of Aboriginal & Torres Strait Islander descent.